Guidelines for Accessible E-text

Opening announcement

National Library of Australia Cataloguing-in-Publication entry

About these guidelines

Acknowledgements

Contents

Page 1

Introduction to these guidelines

What is e-text?

About these guidelines

Page 2

Background

Page 3

Scope

Who these guidelines are for

Page 4

General principles

Summary checklist

1. Equivalent to print

2. Accessible

3. Clear visual style

4. Standards, Guidelines and Best Practice

Page 5

1. Equivalent to print

1.1 Include all meaningful elements of the print document

1.2 Ensure accuracy

1.3 Mark changes to the print with producers' notes

Page 6

1.4 Include metadata

2. Accessible

2.1 Arrange text in a linear reading order

Footnotes

Page 7

Text boxes and margin notes

Headers and footers

2.2 Include structural markup

Page 8

2.3 Verbalise images and visual elements

Page 9

2.4 Express special characters and languages unambiguously

Special characters

Languages

Mathematics

Page 10

3. Clear visual style

3.1 Use a clear visual design

3.2 Allow users to control visual appearance

Page 11

4. Standards, Guidelines and Best Practice

4.1 Follow applicable standards

4.2 Adjust for individual need and preference

4.3 Ensure consistency

Page 12

Particular formats

HTML

Page 13

Rich Text Format (RTF)

General

Automatic contents lists

Tables

Page 14

Plain text

A note regarding Round Table markup

How codes should be applied

Document setup

Page 15

Line breaks

Emphasis

Lists

Tables

A basic way of presenting tables

Page 16

DAISY text

Page 17

Appendix 1: A note about PDF

Page 18

Appendix 2: Glossary

Page 19 Page 20 Page 21

Appendix 3: Round Table markup

Page 22 Page 23

Appendix 4: Tips for working in Word

Viewing hidden characters

Turning off Smart Quotes

Word Short Cut Keys

File Shortcuts

Editing Shortcuts

Page 24

Formatting Shortcuts

Moving and Selecting

Find-and-replace tips

Page 25

Appendix 5: Tips for using Scanners and OCR

General tips

Formatting

Proofreading

Page 26

Foreign languages

Page 27

Closing Announcement